The following is a summary of the organizational bylaws for The NoteAbles, a registered Commonwealth of Massachusetts nonprofit, dedicated to musical performance and education:
Eligibility: Participation is open to those who pass an audition, pay dues, and agree to the Bylaws and Code of Conduct.
Annual Dues: Fees are set by the Board and are due by November 1.
Pro-rated Dues: Members joining after January 1 may pay half of the annual fee.
Financial Assistance: Members facing difficulty should consult the Treasurer for potential adjustments or reductions.
Behavioral Standards: The group maintains a zero-tolerance policy for harassment, bullying, or discrimination.
Rehearsal Expectations: Members must be punctual, attend all scheduled rehearsals/performances, and arrive prepared.
Environment: A focused, quiet atmosphere is required; cell phone use for non-rehearsal purposes is prohibited.
Music Care: Scores must be marked only in pencil and returned to the librarian upon leaving the group.
Substance Policy: Alcohol and illegal substances are strictly prohibited during all group activities.
Board of Directors: The affairs are managed by 5 to 11 directors elected by the membership for three-year staggered terms.
Officers: The Board elects a President, Vice President, Secretary (Clerk), Treasurer, and Assistant Treasurer to three-year terms.
Decision Making: A quorum for Board meetings is a simple majority, while general membership meetings require 20% of members to be present.
Authority: Violations are addressed by the director and the Board.
Progressive Discipline: Enforcement may include verbal warnings, written warnings, or suspension.
Formal Dismissal: Termination of membership requires a written warning, a hearing before the Board, and a formal Board vote.
Conflict of Interest: Officers and directors must disclose personal or financial interests and recuse themselves from related votes.
Amendments: Changing the Bylaws requires a two-thirds vote of the membership.
Indemnification: The corporation provides legal and liability protection for directors and officers acting in good faith.